Are you passionate about project management and looking for a career that offers you the chance to grow and develop in an entry-level role? MANCOSA PTY LTD, based in Durban, KwaZulu-Natal, has a fantastic opportunity for a Project Administrator to join their team on a contract basis. This role is ideal for someone who enjoys administrative tasks, thrives in a collaborative environment, and is committed to ensuring smooth project delivery. If you are organized, detail-oriented, and ready to take on new challenges, this could be the perfect role for you.
Project Administrator Job Overview
- Position: Project Administrator (ProTalent)
- Company: MANCOSA PTY LTD
- Location: Durban, KwaZulu-Natal
- Contract Type: 12-month Contract
- Department: Projects
- Posted: 09 June 2025
- Closing Date: 23 June 2025
- Industry: Information Services
- Job Function: Project Management
- Minimum Experience: Entry Level
Key Responsibilities
As a Project Administrator at MANCOSA, your role will be critical in ensuring that projects are executed efficiently and according to plan. You will play an essential part in supporting project teams with various administrative tasks, ensuring that all processes run smoothly.
1. Project Planning, Scheduling, and Coordination:
You will support the project planning and scheduling process by helping organize project timelines, tasks, and milestones. Your role will involve keeping track of project phases and ensuring deadlines are met.
2. Project Documentation:
Maintaining and updating project documentation is a key responsibility. This includes creating and managing timelines, reports, meeting minutes, and risk logs. You will ensure all documents are accurately recorded and easily accessible for the team.
3. Tracking Milestones and Deliverables:
Tracking the progress of a project is vital for its success. You will monitor project milestones, deadlines, and deliverables to ensure the project stays on track. Keeping an eye on progress will help mitigate risks and identify any issues early.
4. Preparation and Distribution of Reports:
You will assist in preparing and distributing project status reports. These reports are crucial for keeping all stakeholders, including the project manager and team members, updated on the project’s progress. You may also help prepare presentations for meetings and updates.
5. Meeting Organization and Facilitation:
Organizing and facilitating project meetings will be a part of your responsibilities. You will schedule meetings, prepare agendas, and take detailed meeting notes to ensure that all discussions are documented and follow-ups are tracked.
6. Budget and Invoice Monitoring:
Project budgets are essential to the success of any project. You will assist in tracking project budgets, invoices, and expenses to ensure that financial resources are being used efficiently. This role requires an eye for detail to avoid any financial discrepancies.
7. Liaison with Team Members and Vendors:
You will serve as a communication link between team members, stakeholders, and external vendors. Effective communication is crucial in ensuring all parties are aligned on project objectives and timelines.
8. Adherence to Governance and Policies:
Ensuring that all project activities adhere to company policies and project governance frameworks will be part of your role. You will need to stay updated on internal guidelines and ensure compliance throughout the project lifecycle.
9. Administrative Support:
In addition to project-specific tasks, you will provide general administrative support to the project team and project manager. This could include organizing files, responding to emails, and helping with other office tasks as needed.
Key Competencies and Skills
To succeed in this role, you will need to demonstrate the following competencies:
1. Attention to Detail:
Given the administrative nature of this position, attention to detail is crucial. You must be meticulous in documenting, scheduling, and tracking tasks to ensure the success of the projects.
2. Initiative and Problem-Solving:
A proactive attitude is essential. You should be able to identify issues or gaps in processes and take the initiative to solve them efficiently, ensuring that the project moves forward without delays.
3. Teamwork and Collaboration:
Collaboration is key. You will need to work well with a diverse team, including internal staff, external vendors, and stakeholders. Being a team player will help you succeed in the role.
4. Confidentiality and Professionalism:
As you will handle sensitive project information, professionalism and confidentiality are paramount. You must be trusted to handle confidential data with discretion.
5. Adaptability and Responsiveness:
Projects often evolve, and flexibility is required. The ability to adapt to changing circumstances and respond quickly to any project challenges will ensure the project’s success.
Why Join MANCOSA PTY LTD?
MANCOSA is a leading organization in the information services industry, and as part of the team, you will gain exposure to a wide range of projects that will help develop your skills. The Project Administrator role offers an excellent opportunity to start your career in project management, providing valuable experience in the field.
You will be part of a dynamic team that values collaboration and innovation. As a growing company, MANCOSA provides ample opportunities for professional development and growth. Joining MANCOSA means joining a company committed to supporting its employees’ growth, both professionally and personally.
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How to Apply
If you are ready to take on this exciting opportunity and meet the qualifications outlined above, we encourage you to apply before the closing date of 23 June 2025. To apply, please submit your CV and any relevant supporting documents to the recruitment team at MANCOSA PTY LTD.
In conclusion, the Project Administrator Vacancy at MANCOSA PTY LTD offers a fantastic opportunity for anyone looking to start or advance their career in project management. This entry-level role is perfect for individuals who are organized, detail-oriented, and eager to gain hands-on experience in managing projects across various phases. With the opportunity to contribute to key project activities such as scheduling, documentation, budget tracking, and communication, this position is an excellent stepping stone for aspiring project managers.
